Ayhanlar Yol Asfaltlama

Website Contact Form Clarification Text

Website Contact Form Clarification Text

Dear Visitor,

Thank you for your interest.

At AYHANLAR ROAD PAVING INDUSTRY AND TRADE INC. (“Road Paving”), we prioritize the confidentiality and security of your personal data. You can always reach us by filling out the contact form on our website for any questions, requests, or feedback you wish to share with us.

This Clarification Text on the Processing of Personal Data is provided to inform you about how we process your personal data in line with the Personal Data Protection Law No. 6698 (“Law”) and related regulations when you complete the contact form and submit your requests.

Road Paving acts as a "Data Controller" within the scope of the Law and related regulations while processing your personal data. As a data subject, you can contact Road Paving at any time using the contact details below:

Address:
Kirazpınar, Yeni Bağdat Cd. No:790, 41455 Gebze/Kocaeli, Turkey

Email:
[email protected]

Phone:
+90 530 657 72 34

1. Whose Personal Data is Processed?

The personal data of individuals filling out the contact form on the “Contact” section of our website (https://www.ayhanlaryol.com) is processed. These groups include:

  • Potential Product or Service Buyers
  • Product or Service Buyers
  • Business Partners
  • Suppliers
  • Employee Candidates
  • Visitors

2. What Personal Data is Processed, and Why?

The personal data processed via the contact form on our website includes the following:

Identity Data

  • Name-Surname
    Purposes:
    • Tracking requests/complaints
    • Conducting communication activities
    • Managing business activities/audits
    • Running customer relations processes
    • Conducting sales and after-sales support activities
    • Ensuring data controller operation security
    • Managing information security processes

(Used to address the person accurately, confirm identity, respond to requests/complaints, maintain customer relations, and provide after-sales support. It is also utilized for marketing, promotional activities, and as evidence in potential disputes.)

Contact Data

  • Email Address and Phone Number
    Purposes:
    • Conducting communication activities
    • Managing business activities/audits
    • Tracking requests/complaints
    • Managing sales and after-sales support processes
    • Conducting marketing, advertising, and promotional activities
    • Ensuring information security

(Used for communication, addressing requests/complaints, conducting marketing and promotional activities, and as evidence in potential disputes.)

Other Data

  • Message Content and Subject
    Purposes:
    • Tracking requests/complaints
    • Managing customer relations
    • Conducting communication activities
    • Managing business activities/audits
    • Conducting sales and after-sales support processes
    • Ensuring data controller operation and information security

(Used to identify and respond to requests/complaints, provide customer support, and as evidence in disputes.)

3. Who Are Your Personal Data Shared With?

Your personal data is only shared when necessary to fulfill the purposes mentioned above, and may be shared with:

  • Official authorities, upon request
  • Domestic solution partners/business partners providing software, IT, or email support

4. How Are Personal Data Collected?

Road Paving collects and processes personal data submitted via the website's contact form in accordance with the Law and related regulations.

5. What Are the Legal Grounds for Processing Personal Data?

Your personal data is processed based on:

  • The necessity of processing for the legitimate interests of the data controller without harming the fundamental rights and freedoms of the data subject,
  • Legal obligations to share data with official authorities as required by regulations,
  • Explicit consent provided for marketing, promotional, or advertising purposes (e.g., sending commercial electronic messages).

6. What Are Your Rights Regarding Your Personal Data?

Under Article 11 of the Law, you may contact Road Paving to:

  • Learn whether your personal data is processed,
  • Request information about the processing,
  • Understand the purpose of processing and whether it is used in accordance with its purpose,
  • Know the third parties to whom your data is transferred domestically or abroad,
  • Request correction of incomplete or inaccurate data,
  • Request deletion or destruction of your data under certain conditions,
  • Request notification of the correction or deletion/destruction of your data to third parties it was shared with,
  • Object to any adverse outcome arising from exclusively automated processing, and
  • Seek compensation for damages caused by unlawful data processing.

Road Paving will evaluate and finalize your requests free of charge within 30 days at the latest, depending on the nature of the request. However, if processing incurs additional costs, a fee may be charged as determined by the Personal Data Protection Board.

To exercise your rights, you can submit your signed application with identity-verifying documents to the address mentioned above, send it via notary or registered mail, or email it from a registered email address to [email protected].